Calendar Coordination Form

Please submit ONE MONTH prior to event.

(Note: Due to the building project, some rooms may be unavailable.)

Date Submitted:*
Person responsible to turn off lights and lock up the building.*
Is this a church event or social event? (If church event please list what staff member this falls under.) *
Date of Event (mm/dd/yyyy):*
Time of event (from/to):*
Does this event repeat? *
If repeating event, how often? (Dates repeated and end date.)
Areas to be used: *
Is this a public or non-public event?
Contact Person & phone #:*
Contact Person's Email:*
Number Attending:*
If Offsite - Address/Phone:
Do you need help with set up or clean up? *
Set up Date:
Set up time (from/to):
If yes, please describe set up detail and notes:
Equipment Needed: (subject to availability)
Publicized in Bulletin? Subject to approval. (Deadline: 2 Wednesdays before the requested weekend.)*
If yes, please specify weekend dates to be publicized: (3 weeks before the event)
Bulletin Blurb (40 characters or less)
Publicized in E-News?*
E-News Blurb
If yes, please specify Thursday dates to be publicized in the E-News
Will a sign-up table be needed? (requires approval)
Dates requested for sign-up table (Deadline: 2 Wednesdays before requested weekend)
Will food be served?
Kitchen Time Needed (from/to):
I agree that the lights will be turned off and the door(s) will be locked when my event is finished.*